Volunteer

The Club has always operated on a cooperative basis, depending on its’ members to maintain and improve the facilities and facilitate many of the day‐to‐day operations of the pool. Members' time and efforts help keep dues low and make our club a functional, clean, safe, and comfortable place to enjoy. When enough members don’t pitch in, the club must outsource this work and that increases dues and other fees.
As a nonprofit organization, GHCC is run solely by volunteers with the exception of our lifeguards. In order to keep our expenses & dues to a minimum and still continue to improve our facility, we are in need of volunteers to help throughout the year.
Ways you can participate:
  • Participate in a scheduled workday
  • Commit to one of the important seasonal job
  • Complete an occasional job (social or special event)
  • Serve on the board of directors
  • Serve as a committee member
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Below are descriptions of the opportunities for members. Positions in red are needed this year to operate the club so please consider stepping up and getting involved. Contact us with the position(s) you are interested in.

Chairman

Chief executive officer of the Board. Shall provide leadership, preside/oversee all official Board activities, formulate long range strategic plans for consideration by the Board and co‐sign all written contracts and obligations with the Secretary. Shall prepare and provide the Annual Report for approval by the board.

Planning Committee (Chair/Members) - Under the direction of the Chairman, perform one or more tasks or special projects required.

 

Comptroller

The comptroller manages, monitors, tracks, and regularly reports on all paid expenses and receipts for Club. Pays all authorized bills in a timely way and tracks each payment in the accounting software. Records, receipts or deposits made in person, by direct deposit or other transfer such as deposits from the merchant accounts. The comptroller also reconciles each bank account against the record every month and generates financial reports for the Board and the membership as needed. At minimum, this usually entails a “Profit and Loss” (cash flow report) and “Balance Sheet” (assets and liabilities report) for each board meeting. Monitors, reconciles, and deposits all monies received in such depositories as may be designated by the Board of Directors and shall provide proper money denomination for daily operations with delivery and collection on a regular & needed basis. Is responsible for preparing and monitoring the annual budget to ensure the Club’s financial stability and shall make recommendations on financial matters. Shall prepare and maintain accurate, timely financial record/reports as promulgated by the American Institute of Certified Public Accountants for fiscal year January 1 through December 31. Shall act as the Club’s registered agent and file any state or federal required documentation as it relates to the Club’s status as a non‐profit corporation. Monitors and disburses funds with two (2) required signatory authorizations of the designated four (4) Directors.

Comptroller Committee (Chair/Members) - Under the direction of the Director, perform one or more tasks or special projects required.

 

Social Director

All subject to the approval of the Board and in keeping with the Club’s governing documents and Special Events Manual, is responsible for the organizing & scheduling the club’s social activities & events; including, but not limited to socials, special events, tournaments, and pool seasonal events & activities. Prepares and maintains the calendar of events and accurate and timely financial schedule of event activity on a regular basis for review by the Board.

Social Committee (Chair/Members) - Under the direction of the Director, perform one or more tasks or special projects required.

 
Secretary

Gives, or causes to be given, (if notice is required) notice of all meetings of the members or the Board of Directors in accordance with the Club’s governing documents; records minutes of all meetings; conducts general correspondence; serves as the custodian of the Minute Book, Bylaws, & Handbook (Policy & Procedure and Rules & Regulations) all official records, and legal papers; co‐signs all written contracts for expenditures and obligations with the Chairman. Shall ensure all meetings and business transactions are conducted in accordance with parliamentary procedure and in keeping with the Club’s governing documents. Shall propose Bylaw, Policy & Procedure and Rules & Regulations revisions and amendments for consideration by the Board and shall work with Directors to keep Club Manuals up to date. Responsible for preparation of all forms including, but not limited to membership application, rental agreements, waivers, etc.

Secretary Committee (Chair/Members) - Under the direction of the Director, perform one or more tasks or special projects required.

 

Operations Director

All subject to the approval of the Board and in keeping with the Club’s governing documents and the Operations Manual, the operations director liaises with the pool management company to ensure that the pool is run in an orderly and safe fashion, to include supervising the Service Committee sub‐ committee{s) responsible for the daily operation of the Club including, but not limited to: staffing the Club with lifeguard, gate, concession and event staff or volunteers for social, special & rental events.

Operations Committee (Chair/Members) - Under the direction of the Director, perform one or more tasks or special projects required.

 

Communications Director

All subject to the approval of the Board and in keeping with the Club’s governing documents establishes, maintains, plans and implements the Club’s Communications Plan for approval by the board. Coordinates with Board members for appropriate communications to members and is responsible for design, preparation & distribution of Club publications, bulletin boards, notices & announcements, campaigns & awareness programs and other publicity to include, but not limited to notice of dues, membership drives, capital improvement, fundraising, tournaments, special events, classes & leasing information. Manages event satisfaction and other member surveys. Maintains the Club’s webpage and social media to include, but not limited to Facebook, Twitter, Instagram, and Nextdoor.

Communications Committee (Chair/Members) - Under the direction of the Director, perform one or more tasks or special projects required.

 
Membership Director

All subject to the approval of the Board and in keeping with the Club’s governing documents establishes, maintains, plans and implements the Club’s Membership Recruitment & Retention Plan for approval by the board. Responsible for management of all membership data, tracking and reporting, including but not limited to; managing all aspects of the database, updating and maintaining membership records, managing recruitment and retention tracking and reports, and collecting and analyzing current, new and potential member information. Supports the communications director with the development and production of applicable membership marketing collateral and executes as needed, the regular print and electronic communications related to the organization’s membership status, notice of dues, renewal, etc. Works with the Secretary to develop application forms and procedures.

Membership Committee (Chair/Members) - Under the direction of the Director, perform one or more tasks or special projects required.

 

Maintenance Director

All subject to the approval of the Board and in keeping with the Club’s governing documents and Maintenance Manual is responsible for the upkeep, maintenance, repair and construction projects related to the club’s physical facilities; including, but not limited to the utilities, buildings, pavilions, parking lot, and all non‐pool systems (PA/Stereo, lighting, plumbing, electric, etc.).

Maintenance Committee (Chair/Members) - Under the direction of the Director, perform one or more tasks or special projects required.

 

Grounds Director

All subject to the approval of the Board and in keeping with the Club’s Bylaws, Policies & Procedures, Rules & Regulations and Grounds Manual. Is responsible for the upkeep, maintenance, repair and projects related to the club’s grounds; including, but not limited to, trees, lawns, flower beds/other plants inside and outside the fence, and the irrigation & fencing systems.

Grounds Committee (Chair/Members) - Under the direction of the Director, perform one or more tasks or special projects required.

 
Pool Director

All subject to the approval of the Board and in keeping with the governing documents and Pool Manual, is responsible for the upkeep, maintenance, repair and construction projects related to the pool(s); including, but not limited to equipment, chemicals, pool deck, maintenance and the pool’s overall swim readiness. Is responsible for managing any contract or hired 3rd party relating to the above items and shall be the keeper of the Pool Manual working with the Secretary to suggest revisions and amendments for consideration by the Board.

Pool Committee (Chair/Members) - Under the direction of the Director, perform one or more tasks or special projects required.

 
Beach Director

All subject to the approval of the Board and in keeping with the Club’s Bylaws, Policies & Procedures, Rules & Regulations and Beach Manual, is responsible for the leasing & rental of the court(s), their upkeep, maintenance & repair and any construction projects related to the volleyball court(s); including, but not limited to, equipment, deck, general maintenance and the court(s) overall readiness for play.

Beach Committee (Chair/Members) - Under the direction of the Director, perform one or more tasks or special projects required.

More details regarding board of directors, committees, and officers of the club can be found in the Members Handbook.

Contact us with the position(s) you are interested in.

Greenwood Hill Community Club is a 501(c)7 non-profit organization that operates and maintains a social club on a cooperative basis by its members. The club operates a seasonal swimming pool and provides year round activities and events such as fitness programs, family and adult centered special events, unique classes, social outings and leagues & tournament. The Club is also available for semi-private & private rentals ranging from birthdays to corporate events. Please consider supporting our unique community club with a donation of any size.

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